How to create accessible Word documents

Course outline:

This hands-on, practical course will teach you how to create accessible Word documents and will:

  • Outline the background to web accessibility standards and their continued importance.
  • Demonstrate how to make a Word document accessible so that it can be easily understood by people living with vision impairment.
  • Our Digital Accesibility Consultant trainer will talk you through the tools to use for each process and provide a step-by-step handbook for reference, post-course.


  • Background to W3C Web Content Accessibility Guidelines (WCAG) 2.0 and 2.1 (link opens in new window).
  • Understand how people with vision impairment engage with printed documentation.
  • Screenreader demonstration on inaccessible vs accessible documents to understand how screen reading and other assistive technology works.
  • Learn how to use Microsoft’s inbuilt accessibility and template tools in Windows and Office suite.
  • Discover free third party online tools that assess existing document accessibility and offer practical advice and processes for fixing them.
  • Step-by-step workshop to teach best practice processes for creating Word documents.

Workshop covers:

  • Correct text/background colour contrast
  • Document/template structure and headings
  • Bookmarks and table of contents (ToC)
  • Font sizes and paragraph styling
  • Using layout objects (lists, columns, text boxes etc)
  • Image labelling
  • Creating informative hyperlinks
  • Managing tables and lists
  • Quick wins and handy tips

Who is this course for?

  • Individuals and organisations with staff or customers living with vision impairment.
  • Individuals and organisations that produce printed information for the public.

Skill level:

This course is suitable for people with an intermediate level of competence with Microsoft Word.

Course material:

Course material includes:

  • Step-by-step handbook to creating accessibility within Word documents
  • Tips and tricks to implement accessibility and speed up the editing process.

Workshop details:

Workshops are held online for participants in Tasmania.


4 hours

Cost (online):

Group (2+): $770 (incl GST)
$330 per person (incl GST)

2023/24 workshop dates:

  • Thursday 7 September 2023
  • Thursday 16 November 2023
  • Thursday 7 March 2024
  • Thursday 16 May 2024


  • Participants to each bring a laptop or tablet with MS Office installed

Other courses:

How to book training:

Please complete the form below and one of our team will contact you to discuss your requirements further.

Software Training Request (February 2023)

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